Metalogix Software, the leading provider in content lifecycle management (CLM) solutions for Microsoft® SharePoint®, Exchange®, and legacy environments, today revealed key best practices for freeing enterprise content and optimizing SharePoint to enable knowledge workers to be more productive. In the new whitepaper,“Four Practical Solutions to Free Your Content with SharePoint,” Metalogix outlines how today’s data-rich organizations can overcome common CLM issues to optimize SharePoint content, migration, management and storage.
With the recent explosion in data growth, legacy systems across organizations often constrain knowledge workers, leading to frustration and limiting productivity. Microsoft SharePoint has become a compelling choice to help manage rapidly expanding content and empower workers to effectively collaborate and share data. However, before the benefits of SharePoint can be fully realized, organizations must be prepared to overcome common SharePoint content, migration, management and storage challenges.
“Many organizations have islands of content retained in legacy enterprise content management (ECM) systems including eRoom, Oracle Content Server, Stellent, Documentum and MCMS 2002,” said Stephen Cawood, director of product marketing, Metalogix. “Ultimately, this trapped content limits user productivity, while placing undue management and cost burdens on servers, storage and IT resources. Yet, legacy systems are not the only limitations common in today’s content infrastructures. Even those organizations that are fully reliant on SharePoint for their ECM processes face challenges in terms of migration, management and storage. By following best practices to free their corporate content, organizations can remove the silos that are limiting user productivity and optimize their infrastructure for a more productive and reliable ECM experience.”
To help organizations deal with the content explosion and free their corporate content, Metalogix has outlined four freedom best practices. These best practices include:
1. Embrace Growth. Unstructured data comprises 95 percent of today’s digital content. When this unstructured content is placed in SharePoint, it creates binary large objects (BLOBs) that can significantly impact SharePoint storage requirements. Organizations can embrace growth and prepare for the unstructured content by implementing a solution, such as Metalogix StoragePoint, which will offload BLOBs to lower cost storage solutions. This will reduce SharePoint storage costs while right-sizing the SQL Server database for improved SharePoint performance.
2. Consolidate and Optimize Siloed Content. For SharePoint to be most effective, it should include as much data as possible from all parts of the organization. When planning a consolidation project, it is important to evaluate why current information silos, including file shares, legacy ECM systems, and departmental SharePoint deployments, exist across the organization. It’s also critical to understand all of the use cases for each system to assure they can be accommodated within a consolidated SharePoint environment. Using a migration solution, such as Metalogix Migration Manager for SharePoint, can automate consolidation, migration and optimization while minimizing downtime.
3. Upgrade the SharePoint Information Architecture. The SharePoint information architecture includes how site collections, sites, document libraries, and lists are organized within the SharePoint structure. Consolidating or upgrading to SharePoint 2010 presents an ideal opportunity to reorganize your SharePoint implementation and ensure that your information architecture is future-ready. Since major releases of SharePoint only come along every three years or so, re-examining and updating the information architecture should definitely be part of any upgrade or migration.
4. Consider SharePoint in the Cloud. With the release of Microsoft Office 365, SharePoint 2010 is now available in the cloud and SharePoint Online is poised to gain momentum. A key advantage is that SharePoint Online can be used in many different scenarios to move content non-disruptively to the cloud. A use case that is quickly becoming popular is hybrid cloud environments that leverage both SharePoint on-premises and SharePoint Online. This gives organizations the freedom to manage more data between on-premises servers and the cloud – whether it is a private cloud, multi-tenant environment, hybrid cloud, or some combination. The freedom and flexibility is compelling. Metalogix is the only migration vendor approved by Microsoft for use with Office 365.
The breadth of features and high user adoption of SharePoint means that many organizations are now focusing on SharePoint for their comprehensive content management needs. Yet there are still some content, migration, management, and storage challenges that must be addressed before organizations can fully achieve their SharePoint goals. To help, Metalogix outlines these four content freedom practices in detail along with recommendations on how to apply them in the whitepaper,“Four Practical Solutions to Free Your Content with SharePoint.”
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Metalogix (metalogix.com) is the leading provider of content lifecycle management solutions for Microsoft SharePoint, Exchange, and legacy enterprise content environments. We enable organizations to scale and cost-effectively manage, migrate, store, archive and protect enterprise content whether on-premises or in the cloud. The company is a Microsoft Gold Certified Partner, privately held, and backed by Insight Venture Partners and Bessemer Venture Partners.
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