Perceptive Software, Inc., today announced that Blue Valley Unified School District 229, a successful and distinguished school system in Kansas, deployed ImageNow® document imaging, management and workflow solutions to streamline processes in the Accounts Payable, Human Resources and Student Records departments.
Blue Valley is a rapidly growing public education institution with more than 19,000 students enrolled in kindergarten through high school. The District was recognized as a Sprint Showcase School in 2002, and its member schools have received numerous honors, including the U.S. Department of Education's Blue Ribbon for Excellence in Education. More than 3,000 educators and administrators support the District's 30 schools.
Staff at Blue Valley found it increasingly difficult to locate individual files rapidly among thousands of current and archived records. After doing their homework, administrators realized that a powerful electronic document imaging solution was the right answer.
Blue Valley's limited budget dictated the need to find a product that offered value and performance. Research uncovered ImageNow, the innovative system that provides instant, single-click access to all accounts, personnel and student documentation. After comparing Perceptive Software's flagship product with other vendors' software, Blue Valley administrators decided that ImageNow provided the most comprehensive functionality at the right price.
"Perceptive Software offered us more in the way of affordability and could help us accomplish everything we wanted to do," said Joe Draskovich, business manager of purchasing at Blue Valley.
Before implementation at Blue Valley, manual paper processes consumed the staff's time and led to storage problems. ImageNow removed the need for storing hard copies, and time savings allow Blue Valley to reallocate resources. The solution electronically captures and stores more than 200 types of documentation in a secure, central repository that can be instantly accessed by any remote or on-site user. Dynamic workflow features also quicken processes in all departments.
"Documents are literally at your fingertips," said Draskovich. "You don't have to go across the parking lot or down to the basement files. Everything you need to know is right there, and you can easily use workflow to forward documents on to the next step."
ImageNow created new efficiencies for Blue Valley by eliminating the costly paper burden. Using patented technology (LearnMode™), ImageNow integrates with Blue Valley's SunGard Bi-Tech software and all other applications seamlessly without programming to leverage existing technology investments.
Blue Valley employees found that as the volume of paper documentation increased, it became more difficult to regulate user access to confidential information. ImageNow's strong security features allow the system administrator at Blue Valley to assign defined user privileges, supporting compliance initiatives such as HIPAA. The software solution's flexible functionality will continue to meet Blue Valley's compliance needs in the future.
"We don't know what other rules and regulations that the State may send our way," said Draskovich. "But ImageNow prepares us to field those things as they come."
About Perceptive Software
Perceptive Software, Inc., (formerly Perceptive Vision) develops document imaging, management and workflow software solutions that simplify document management processes by delivering secure, digitized versions of paper and other electronic documents while leveraging existing applications. Customers in a broad range of industries worldwide have taken advantage of ImageNow, Perceptive Software's flagship software offering.