UK Athletics, the national governing body for the sport of athletics in the UK, has gone live with CedarOpenAccounts’ SmartBusinessSuite to provide an integrated financial accounting, payroll and HR management system. The contract will also extend to UK Athletics’ sister organisations, England Athletics and Athletics Foundation.
Following an internal review of its legacy IT systems, the UK Athletics organisation decided to replace its Pegasus finance and Crystal reporting systems with CedarOpenAccount’s SmartBusinessSuite offering integrated financial accounting, procurement and project accounting capabilities, together with HR and payroll functionalities.
An integrated document management system is also be supplied by CedarOpenAccounts to allow the finance department to easily scan, archive and retrieve invoices.
By extending the fully integrated system across its network of Performance Centres, managers of the Centres can remotely manage internal processes via the web, such as, purchase requisitions, invoices and expenses etc. It also provide the Centres with on-line enquiry and reporting self service capabilities.
Helen Jacobs, UK Athletics Operations Director, commented, “With a network of Performance Centres across the UK, it was important that we chose a system with advanced web-functionality that is also fully integrated. CedarOpenAccounts’ SmartBusinessSuite offers us the best solution for our requirements, whilst enabling us to improve internal processes and operational efficiencies. The new systems will not only speed up our processes and reduce paper flows, but will also greatly improve efficiencies in the back-office. We also intend to extend the scope of the document management system to a wider range of documents which will help reduce paper storage and costs beyond the finance department.”
As the national governing body for the sport of athletics, UK Athletics is dedicated to raising standards in every event, every region and every age group. UK Athletics works closely together with over 1,400 clubs, hundreds of schools and local authorities across the UK, and Home Countries athletics associations to grow talent and ensure that athletics remains the nation’s favourite Olympic sport. Its three primary roles are:
Governance UK Athletics is wholly responsible for developing and implementing the rules and regulations of the sport, including anti-doping, health and safety, welfare, training and education for coaches and officials, and facilities licensing.
Development UK Athletics is committed to improving and developing the sport from grassroots right through to podium and is proud to run a competition structure that meets the needs of athletes at all levels and abilities. Nurturing athletes of all ages and preparing them for the world stage is achieved through continual investment in facilities, clubs and performance centres, developing the finest coaches, employing the very best officials, and offering medical expertise that is second to none.
Funding As a business, UK Athletics is responsible for securing commercial partners and sponsorship to fund and help develop the sport. UK Athletics is proud to have the biggest sponsorship deal outside of football with Norwich Union, along with support from the National Lottery and UK Sport.
CedarOpenAccounts (cedaropenaccounts.com) is the UK's fastest growing Financial Management, Procurement, Human Resource & Payroll software supplier. Its suite of business applications for public and private sector service organisations combines core business management systems, integrated with a range of collaborative and business intelligence solutions, to extend the value and effectiveness of the Finance, HR & Payroll departments across the organisation. The company has more than 400 staff and 1600 clients from across the globe including Companies House, Newcastle City Council, WHSmith, Royal Bank of Scotland, Aer Lingus, National Express Group, DFS and Chesterfield Primary Care Trust.