Nuffield hospitals, the UK’s longest-standing group of independent hospitals, is further streamlining its procurement processes and will make significant savings by implementing Version One’s electronic form design, automated document delivery and electronic payment technologies. These technologies, which are integrated into Nuffield’s Lawson system, are currently being implemented across all 40 hospitals.
Nuffield has designed its own purchase orders and remittance advices and will electronically deliver them directly from its Lawson procurement and finance system. By a touch of a button, directly from the desktop, the documents will be emailed out or automatically sent to the recipient’s fax machine. In addition, payments to suppliers will be made electronically using Version One’s DbBACS-IP module.
These electronic processes will replace Nuffield’s manual processes, which involve signing and posting cheques with hard-copy remittance advices, and the printing-out and faxing of purchase orders. With Version One’s technologies in place, the time it takes for Nuffield to make 800 payments and send out 800 remittance advices and 800 purchase orders every day will be cut dramatically. Printing, stationery and postage costs will also be reduced, making significant savings year on year.
Nuffield’s decision to implement Version One’s ‘paperless technology’ software followed-on from its selection of Lawson’s system for use across all 40 hospitals. “We identified the need for electronic document management technologies that could tightly integrate into our new Lawson system, further streamlining our processes and saving us time and money. The savings of time will allow skilled staff to be redeployed so that they can focus on activities where they can add value,” explains Matt Oxley, Associate Director, Procurement and Property from Nuffield Hospitals.
Version One’s solutions were selected due to the company’s extensive experience integrating with Lawson software, its large customer base in the healthcare sector and the fact that it could provide all the technologies Nuffield required. “The last thing we wanted was to work with four different providers!” says Oxley.
“As a modern and forward-thinking organisation, we are always looking at ways to further streamline our processes whilst making substantial cost and efficiency savings. Version One’s technologies, which are an integral part of a modern ERP system, will help Nuffield stay ahead of the competition,” adds Oxley.
About Version One
Version One Ltd (versionone.co.uk) is the author of electronic document management and imaging software. These solutions enable the automated electronic storage, retrieval, management, enhancement and delivery of business documents such as invoices, purchase orders and statements. This 'paperless office' technology is seamlessly integrated into all major ERP and accounting systems and with a typical ROI of less than six months, Version One's solutions are enabling thousands of organisations to save dramatic amounts of time and money.
Established in 1957, Nuffield Hospitals (nuffieldhospitals.org.uk) is Britain’s longest standing group of independent hospitals and is a not for profit organisation. Nuffield is committed to providing healthcare excellence that is accessible and affordable to as many people as possible.
Nuffield has a turnover of £500 million and has 40 hospitals, approximately 10,000 staff members and provides treatment to over one million patients each year. In 2004, Nuffield opened another two hospitals - Manor hospital in Oxford and Nuffield Hospital in York.
Since 1975, Lawson has been providing software, services and support to customers worldwide. Lawson regularly introduces ground-breaking technologies that help large and mid-sized businesses streamline processes, share information, reduce costs, and plan for the future. Today, more than 2,200 companies around the world depend on Lawson software.